Everything you need to know to exhibit in our show
We are happy to report that ITA Showcase is ON for 2023! We look forward to being back at the beautiful Holiday Inn Portland – Columbia Riverfront Hotel. We look forward to seeing everyone March 7th-9th!
Information will be updated as soon as it is available. We look forward to having everyone together for the 2023 ITA Showcase!
Who we are
The ITA Showcase membership is made up of vendors to the telecommunications industry. These vendors belong to the Washington Independent Telephone Association or the Oregon Telecommunications Association. Every year ITA Showcase Northwest sponsors a trade show, including exhibits and seminars, to benefit the communications companies in these two associations and all others in the industry. Your company must be a member of either WITA or OTA in order to exhibit in our Showcase.
Who may exhibit
To exhibit in our show, your company MUST be an associate member of either Oregon Telecommunications Association or Washington Independent Telephone Association. Please be sure your membership is up-to-date. You can call WITA at 360-352-5453 or OTA at 503-581-7430 to inquire about membership. The only other restriction is that of space. Our booth space is limited to fewer than 100 booths, which we reserve on a first-come, first-served basis.
How much will it cost?
Fees for booth space, seminars, sponsorships and golf are listed on the registration form included in this site. We have done our best to keep our costs down; but we must say that we had to dig deeply into our reserve this past year to keep the office running when we were unable to hold the show because of Covid-19. We are putting out a fairly loud cry for help and asking you to consider sponsorships this year along with your booth fees. Your booth fee depends upon the time you register and whether or not your company will be displaying heavy (oversized) equipment such as aerial trucks, etc. Because booth spaces are limited and usually fill up quickly, we also have options to sponsor coffee service, our TopGolf event, our reception, our ice cream social… And please note that if you choose to be a platinum sponsor of ITA, it includes the hosting of a six-member team at TopGolf. Any sponsorship gets your logo on our web page (which continues to run throughout the year until the next year’s sponsors are listed), as well as your name listed on our registration materials, our show program, and signage throughout the show. If you have any other ideas to promote your company and improve our show at the same time, we will be delighted to talk about it.
We are also actually hoping for a “Platinum” or two this will help us pick up the additional costs of this new and improved venue. We know that for some of you, the increased booth cost creates some hardship for you, and we want you to know that we SO appreciate your support of our show. But if your company happens to be one with comfortably deep pockets, and you can consider giving from those depths to help keep the show running, expanding and in this much improved facility, we would be grateful. And will do all we can to make it a smart move for your company. Talk to us!
What’s included in your cost?
Your booth cost covers an 8’ x 10’ draped booth with your company name and 500 watts electrical. Hall is carpeted; carpet is navy, cream and white. Back drapes and side curtains will be either navy or white. Booth fee does NOT include a table, as many vendors have custom booths which do not need additional furniture. Details on shipping and forms to rent additional equipment and furniture will be sent in late January to all registered exhibitors. Exhibitors will receive a mailing list of pre-registered show attendees a week before the show, and a final listing of actual attendees at the end of the Showcase.
Where to go and how to get there
To reserve your room, please call the Holiday Inn Portland Columbia Riverfront at (503) 283-4466 before February 10. Be sure to mention block code ITA Showcase 2022 when making your reservations. Or you can go ITA Showcase 2023 to reserve your room online.
The hotel address is 909 N Hayden Island Dr, Portland, OR 97217. DIRECTIONS FROM THE AIRPORT: Exit the airport and take Interstate 205 north. After crossing the bridge, exit Highway 14 West to Vancouver. Exit Interstate 5 south. Take the first exit over the bridge, #308 Jantzen Beach. Hotel is located to the right on Hayden Island Drive.
If you have questions, call Megan Nefediew-Jarvis at 360-600-7597.
Tuesday, March 7:
11:30 a.m. – vendor, OTA and WITA meetings
Noon to 9 p.m. – exhibitor set-up for show
(BE SURE TO SET UP EARLY IF YOU ARE GOING TO TOPGOLF!)
6 – 9 p.m. – TopGolf event at Hillsboro TopGolf
Wednesday, March 8:
8 a.m. to 4 p.m. – SHOWCASE 2023
4 p.m. to 5 p.m. — Vendor-hosted reception (on show floor)
Thursday, March 9:
8 a.m. to 12 p.m. – SHOWCASE 2022
12 p.m. — Showcase closes, lunch is served; final door prize giveaways!
On Thursday, we will run the show straight through to noon. We will have lunch and hold a final door prize give-away after we shut our exhibits down. We have an extremely strict policy against early breakdowns, so please plan accordingly. Please also note that both show days begin at 8 a.m. sharp. Vendors can get onto the show floor at 7:30 a.m.
SEMINARS cost $250 and are scheduled on a first-come, first served basis. Each seminar is 45 minutes with 15-minute breaks between classes. WE WILL NOT ALLOW BLATANT SALES PRESENTATIONS! Your seminar outline (please be sure to fill out this portion of the registration form) will be reviewed by a Showcase director to ensure that all seminars are hands-on, practical classes which teach our customers how to use a product or process, or how to deal with current changes in industry standards and regulations. If you want to put on a seminar, make sure registration is in BEFORE the early cut-off date and that the seminar title and description are included. Please also let us know of any equipment needs you have.
When and how to register
We offer three ways to register for our show. Exhibitor registrations are e-mailed out in mid-November; you can just complete that form and send it with your payment as soon as possible; or you can email the form to us with your credit card information; or (since you’re right here and this is by far the easiest option) you can register online at any time by clicking on Exhibitor Registration. Be sure to complete all parts of this registration form. An important note: in the past (back when life was normal) we have had to turn vendors away because of limited space — and this is something we do NOT enjoy doing. We do allow vendors to reserve spaces early, and if you wait too long after the November registration forms go out, you may actually not get a space on the main floor. Please also remember that if you have already reserved a booth but have not sent in an actual registration with payment, your reservation will be held only until February 5. At that time the booth will be offered to the next company on a waiting list. Seminars are also reserved first-come, first served and are in high demand, so the earlier you register the better chance you have of getting a good time slot for your seminar. Another important item on our registration form is a request for a brief (25-word) description of your company and the products you sell. This will be used in our promotional piece which will go out in mid-February, as well as at the show in March.
In order to keep ITA Showcase Northwest successful, we are asking that those companies who are able to do so to support us in our efforts to improve the class and the general fun atmosphere of our showcase. This year we definitely need your help, as we have upgraded our venue and would like to keep growing and expanding the showcase. We are again holding our (now Tuesday) evening vendor reception right on the Showcase floor. We are hoping that you will support our show by agreeing to co-sponsor this reception with us. We think this is a good addition to our show and will provide an opportunity for vendors and their customers to meet in an informal and fun atmosphere. We also have provided differing levels of sponsorship for our showcase — the vendor reception, coffee services, sweet treats or possibly TopGolf sponsorships. All sponsors will be advertised in the program and listed on various signs at the show, as well as provided promo here on the website. Our platinum sponsorships are listed on all signage and can also include up to six team players at the TopGolf event. We are also considering asking some of the larger company’s to consider being a “Diamond.” Any takers? Anything you can do is greatly appreciated. We are SO looking forward to seeing you all again this year!
For those companies interested our Sponsorship Levels are as follows:
Sweet Treat: $500
Candy Table: $250
TopGolf Team: $500
TopGolf 1/2 Bay: $250
TopGolf “Hole”: $100
Thank you again for all your support!!
Our annual golf tourney has become a TopGolf event, which we hope to continue this year. It will be held on Tuesday, March 7th, at 6 pm. TopGolf Hillsboro (5505 NW Huffman Street, Hillsboro, OR 97124) is an excellent venue for mixing and mingling with customers and colleagues; lots of fun and even more prizes. Cost for an evening of golfing fun is $100; you can also sponsor individual customers or an entire team. No refunds after February 20. IF YOU ARE GOING TO TOPGOLF, BE SURE YOUR BOOTH IS SET UP EARLY!
Door prizes provided by vendors will be given away to attendees throughout the show. This is yet another way for your company to contribute greatly to the quality of our show. If you donate a door prize, it will be displayed at the registration desk marked with your company’s name, and your company will be announced as your prize is given away. It’s a fun and easy way to promote your company at our show – especially if you come up with the door prize that everyone is talking about! We will also have a final door prize give-away at lunch on Thursday, to make sure that attendees stay until that time. By the way, at the end of our show we will also give away a vendor door prize – don’t forget to sign up for it when you get to our show!
We need your help!
Every year we make a concerted effort to update our mailing list with contractors, ISP’s etc. As you are undoubtedly aware, the independent telephone industry has changed dramatically in recent years, with many of the “independents” no longer having the ability to send their people to our trade show. Add to this that MANY companies have had major staffing changes due to Covid-19. If ITA is to remain a viable trade show for you in the future, we need to update our lists and work now to incorporate an additional attendee base. To do that we need from YOU a list of the customers you want to see at our show. Please help us out — there is space provided on the registration form for you to give us this information. Thanks!
Final information will be sent to all registered exhibitors in early March. If you have any questions feel free to call Megan Nefediew-Jarvis at 360-600-7597. Thanks!